Procedure for Proposing a Temporary Exhibition at the National Gallery of Indonesia

Send a cover letter of proposing the exhibition addressed to the Director of the National Gallery of Indonesia.
The cover letter must be proposed at least on October in the year before the exhibition's schedule, attached with:
  • An exhibition proposal which contains curatorial framework/idea, name of curator, proposed space and time, and any fringe/supporting events (if any);
  • Biography/CV of exhibiting artist(s);
  • Photos of proposed artworks and/or highlighted previous artworks;
  • Documentation/publication of previous artworks/exhibitions such as catalogues, news articles, etc.
 
The organizer of the exhibition must hire a curator(s) and the exhibition has gone through a curatorial process. The exhibition concept (curatorial), artists’ profile and exhibited artworks will be discussed/considered by the board of curator from the National Gallery of Indonesia. The main considerations are based on:
  • Reputation of the artists and the quality of proposed artworks;
  • Considering the aspect of representation of the medium/media from the artists’ creation, creativity, and existence at home and abroad;
  • Relevant with activities and programs of the National Gallery of Indonesia
  • Relevant with the tasks and functions of the National Gallery of Indonesia
  • Technical matters related to the policy of the Ministry of Education and Culture (government) applied for the National Gallery of Indonesia
 
The consideration (selection) process will recommend: direct approval, approved with notes (reschedule/space changes, etc) or declined. The selection result will be informed through a formal letter from the National Gallery of Indonesia.
 
If the proposal is approved, the organizer must send a letter of confirmation and readiness to hold the exhibition and discuss an agreement together with the National Gallery of Indonesia regarding technical, administration, and permission matters at least three months before the exhibition is held. The MoU/agreement states technical, administrative as well as permit matters which is discussed three months before.
 
If the organizer confirms a cancellation of the approved exhibition, the National Gallery of Indonesia and board of curator will consider rescheduling. If the approved exhibition is replaced with a different theme of the exhibition, it must go through a new process of consideration. Cancellation by the National Gallery of Indonesia is only possible if force majeur situations occur (events that are out of the National Gallery of Indonesia’s control).